UPRRP Herbarium Policies

  1. It is our policy to admit all legitimate visitors: faculty, staff, and students from universities, colleges, and museums from any state or country; staff of commonwealth, state and federal agencies; and qualified amateurs. Visitors are requested to sign the visitor register.

  2. All pressed and dried material is frozen at –40°C for 48 hr before being brought into the Herbarium collection room. Cabinet space is provided for those needing to temporarily house collection materials.

  3. No specimens, books, journals, reprints or collecting equipment may be removed from the Herbarium without the approval of the Director or Collections Manager.

  4. Exchange arrangements are made for Caribbean material and botanical literature.

  5. Specimen loans are requested for faculty and staff associated with academic institutions. Loans may be requested on behalf of students, but with the additional approval of their advisor.

  6. Loans are made to institutions, only exceptionally to individuals. Requests are in writing (email requests are acceptable). Requests should come from a director or curator of a herbarium on behalf of faculty or students. Loans are provided to academic institutions for 1-year periods. For loans of CITES-listed taxa, the institutions must be CITES registered.

  7. Reasonable plant identification services are provided for all not-for-profit projects.

  8. Logistical assistance and workspace is provided for all off-island visitors in return for a duplicate set of specimens collected.

  9. Lectures on Herbarium dynamics (use, history and management) are provided for courses or visitors by appointment.

  10. There are no fees for any services provided.

Use of the collections

  1. Persons working with the collection will be expected to fully understand its organization. Specimens must be properly refiled; if there is any question about placement, it should be refiled by herbarium personnel.

  2. Sheets are to be handled with care. Do not bend, break, or tear the sheets, and do not turn them face down. Evidence of insect damage is to be reported at once.

  3. Material is not to be removed from a specimen or dissection of plant parts without permission.

  4. Loose plant pieces known to have detached from a particular sheet are to be placed in the associated fragment packet. If the sheet has no fragment packet, or is otherwise in need of repair, it should be brought to the attention of Herbarium personnel.

  5. Investigators are encouraged to properly annotate the specimens. Annotations, in permanent ink, typewritten or printed, should be made on labels of approximately 2.5 x 10 cm, and should bear, at least, the accepted name of the taxon, the name of the investigator, and the date (at least the year) of the identification.